Personal Assistant to the General Manager

ZAGATO Ltd. has been a pioneering leader in the distribution and trade of high-quality vending and coffee machines and consumables for many years. Our success is attributed to our team of highly qualified professionals. We are currently seeking an experienced and professional individual to join us as a Personal Assistant to the General Manager. This role involves providing dedicated support to the GM, facilitating their day-to-day activities, and enabling them to perform at their best.

Responsibilities:

- As the Personal Assistant to the General Manager, you will be responsible for the following key tasks:
- Efficiently managing the GM's calendar and daily schedule, including weekly meeting arrangements.
- Prioritizing and handling business correspondence, composing email responses, and returning calls to clients, colleagues, and business contacts.
- Communicating with local and international partners.
- Coordinating all travel-related arrangements, such as flights, accommodation, transfers, and check-ins.
- Scheduling and preparing materials for in-person and online meetings, as well as taking minutes and moderating meetings when required.
- Conducting basic desktop research and providing translation assistance as needed.
- Ensuring the CEO's profiles on platforms like LinkedIn and business organizations are up-to-date.
- Greeting partners and visitors with a positive and helpful attitude.
- Performing miscellaneous tasks to support the manager in controlling processes, collecting and processing information, and liaising with departments and partners.
- Staying accessible and monitoring processes during the manager's travel or unforeseen events.
- Demonstrating a proactive approach in all assigned tasks.
Key Requirements, Skills, and Personal Qualities. To excel in this role, you should possess the following qualifications and characteristics:

- Minimum of 2 years of previous experience in a similar position, preferably with a multinational company.
- Proficiency in written and spoken English, with strong business correspondence skills.
- Еxtensive expertise in Microsoft Office Tools, including Outlook, Teams, Excel, PowerPoint, and Zoom.
- University Degree in Economics, Finance, or Business Administration from a foreign university will be considered a strong advantage.
- Exceptional organizational and planning skills, with the ability to multitask and prioritize workloads effectively.
- Attention to detail and a commitment to maintaining confidentiality at all times.
- Strong analytical abilities and the capacity to present information clearly and concisely.
- Excellent interpersonal skills to handle various people and situations.
- Professional manners and behavior.
- Willingness and flexibility to travel for business purposes, both in Bulgaria and abroad.
- Driving License, category: B

What We Offer:

- A labor contract under Bulgarian law with a competitive salary.
- Opportunities for professional growth and advancement within the company.

Application Information:

Personal data will be handled in accordance with Bulgarian law and treated as strictly confidential. If you believe you have the necessary qualifications and mindset to succeed in this role, please submit your professional CV. Only short-listed candidates will be contacted, and all applications will be treated with the utmost confidentiality.